Privacy Policy

1. Introduction

ROGDAKI EVENTS respects the privacy of its website visitors, prospective clients, clients and other individuals whose personal information is processed in connection with its professional services.

ROGDAKI EVENTS is a commercial brand operated by R EVENTS P.C. (R EVENTS Ι.Κ.Ε.), a private company incorporated and registered in Greece.

This Privacy Policy explains how we collect, use, store, disclose and protect personal data in connection with our website, www.rogdaki.com, and our wedding planning, event design and coordination activities.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), applicable Greek data protection legislation and other relevant legal requirements.

Using our website does not automatically constitute consent to processing activities for which specific consent is required by law.

2. Data Controller

For personal data processed in connection with activities undertaken by R EVENTS P.C., the data controller is:

R EVENTS P.C. (R EVENTS Ι.Κ.Ε.)

Commercial Brand: ROGDAKI EVENTS

Registered Address: 152 Korinthou Street, 26223 Patras, Greece

G.E.MI. Number: 196730816000

Greek Tax Identification Number: 803429057

Email: [email protected]

Telephone: +30 2610 225580

Individuals may contact us at the above email address regarding privacy questions or the exercise of their data protection rights.

3. Personal Data We Process

The personal data we process depends on the nature of our relationship with an individual and the services requested.

3.1 Website Visitors

When visitors access our website, certain technical information may be processed, including IP addresses, browser and device information, access times, requested pages, technical logs and information associated with cookies or similar technologies.

3.2 Enquiries and Prospective Clients

When individuals contact us, request a consultation or submit an enquiry, we may process their name, email address, telephone number, country of residence, preferred event date or period, event location, estimated guest numbers, requested services, budget indications and other information voluntarily provided.

We may also retain relevant correspondence and consultation details necessary to assess and respond to the enquiry.

3.3 Clients and Event Planning

Where we enter into a professional relationship, we may process contact details, contractual information, billing information, event schedules, preferences, supplier arrangements, approved budgets, relevant guest requirements and communications relating to the planning and coordination of the event.

Depending on the specific services requested, additional documents may be necessary for particular arrangements, including formal wedding procedures.

Identity documents or other official information will be requested only where relevant and necessary for an identified purpose and lawful processing basis.

3.4 Guests and Other Participants

Event planning may require information relating to guests, including names, seating arrangements, attendance confirmations, transportation requirements or accommodation arrangements.

Where necessary for a particular service, information relating to dietary requirements, accessibility or other personal circumstances may also be processed.

Information revealing health conditions, religious beliefs or other special categories of personal data will be handled only where an appropriate legal basis and the additional conditions required by Article 9 GDPR apply.

We seek to limit the collection and disclosure of such information to what is necessary for the relevant arrangements.

3.5 Photographs and Videos

Photographs and videos may contain personal data where individuals are identifiable.

The collection, receipt and use of such material will depend on the relevant arrangements, privacy rights, intellectual property rights and applicable legal bases.

Public promotional use is addressed separately in Section 9.

4. Purposes and Legal Bases of Processing

We process personal data only where an appropriate legal basis applies.

Responding to Enquiries

We process information provided by prospective clients to respond to enquiries, arrange consultations and prepare personalised proposals.

Depending on the circumstances, this processing may be necessary to take steps requested before entering into a contract or may be based on our legitimate interests in handling business enquiries.

Performing Our Services

Where an individual enters into an agreement with R EVENTS P.C., we process information necessary to perform the contract and deliver the agreed services.

Information concerning third parties, including guests and supplier representatives, may be processed on an appropriate legitimate-interest basis or another applicable lawful basis, depending on the specific activity.

Business Administration and Legal Compliance

We process information where necessary to administer contracts, issue invoices, maintain financial records, comply with legal obligations and establish, exercise or defend legal claims.

Website Operation and Security

Technical data may be processed to operate, maintain and protect the website, prevent misuse and address technical incidents, where supported by an appropriate legal basis.

Analytics and Advertising

Where website analytics or advertising technologies requiring consent are implemented, the relevant processing will take place only after valid consent has been obtained.

Marketing Communications

We may send newsletters, updates or promotional communications where permitted by applicable law.

Where consent is required, individuals will be asked to provide it.

Recipients may unsubscribe from electronic marketing communications using the unsubscribe option provided or by contacting us.

Event Portfolio and Promotional Publication

Identifiable photographs, videos and event information may be processed for portfolio or promotional purposes where an appropriate lawful basis, necessary permissions and relevant rights have been established.

Where consent is the applicable legal basis, individuals may withdraw that consent in accordance with the GDPR.

5. How We Obtain Personal Data

We may obtain personal data directly from individuals through website forms, emails, telephone calls, consultations, meetings, contractual documents and other business communications.

Depending on the services involved, information may also be received from clients, authorised representatives, venues, photographers, suppliers or other parties involved in organising an event.

Where information is obtained indirectly, we will provide the information required by applicable data protection law, subject to any relevant legal exceptions.

Clients who provide personal information about guests or other individuals should ensure that they have an appropriate basis for sharing that information and provide relevant information to those individuals where required.

6. Sharing Personal Data

We do not disclose personal data indiscriminately.

Depending on the nature of the services, information may be shared with:

Venues, caterers, accommodation providers, transportation companies and other event suppliers where necessary for the agreed arrangements.
Professional advisers, including accountants and legal advisers.
Website hosting, email, IT and business software service providers.
Payment service providers and financial institutions where relevant.
Competent public authorities where disclosure is required by law.

We aim to share only the information reasonably necessary for the relevant purpose.

Where a service provider processes personal data on our behalf, appropriate contractual and security arrangements will be implemented as required by law.

Independent suppliers may act as separate data controllers for information they receive and process for their own contractual services.

7. International Data Transfers

ROGDAKI EVENTS serves clients from Greece and other countries.

Where personal data is transferred outside the European Economic Area, we will apply an appropriate mechanism permitted by the GDPR.

Depending on the circumstances, this may include an applicable European Commission adequacy decision, approved standard contractual clauses or another legally available transfer mechanism.

Where relevant, individuals may contact us for information about the applicable safeguards.

The fact that an overseas client sends information to our company in Greece does not, by itself, establish that our company has transferred that information outside the European Economic Area.

8. Data Retention

We retain personal data only for periods justified by the purpose for which it was collected and by applicable legal requirements.

Retention depends on the nature of the information and may be determined by:

The duration of an enquiry and related follow-up.
The contractual relationship and completion of the agreed services.
Applicable accounting, tax and statutory recordkeeping requirements.
The period reasonably necessary to establish, exercise or defend legal claims.
Applicable consent and the continued necessity of the processing.
Relevant security and technical operational requirements.

Where information is no longer required and there is no other lawful basis for retaining it, it will be deleted or appropriately anonymised.

The specific retention periods or applicable criteria for each processing activity will be maintained and communicated in accordance with the requirements of applicable law.

9. Event Photography, Videography & Portfolio Use

ROGDAKI EVENTS may wish to present selected photographs and videos from weddings and events on its website, social media channels, professional portfolio, publications or promotional materials.

Entering into a planning agreement does not automatically grant unlimited permission to publish identifiable photographs or videos.

Where the relevant agreement requires prior approval, the proposed material and intended public use will be submitted for approval before publication.

Publication remains subject to the applicable legal basis and the rights of identifiable individuals.

Particular care will be taken where children appear in photographs or videos. Appropriate parental or legal guardian permission will be obtained where required.

The rights of photographers, cinematographers and other copyright owners will also be respected.

Where processing is based on consent, the individual may withdraw it at any time by contacting [email protected].

Withdrawal of consent does not affect the lawfulness of processing undertaken before withdrawal.

Any request concerning previously published identifiable material will be assessed and handled in accordance with applicable law and the individual's rights.

10. Cookies & Similar Technologies

10.1 What Are Cookies?

Cookies are small text files placed on a device when a website is accessed.

Websites may also use comparable technologies, including pixels, local storage and other identifiers.

These technologies can serve different purposes, including website functionality, security, remembering preferences, audience measurement and advertising.

10.2 Categories of Cookies

Strictly Necessary Cookies

These support functions necessary for the operation, security or delivery of services expressly requested by the visitor.

Where an exemption provided by law applies, prior consent is not required.

Preference Cookies

These may remember certain settings or choices made by website visitors.

Their use will be assessed according to the applicable consent requirements.

Analytics Cookies

These may help measure website visits, traffic and how visitors interact with website content.

Where their use requires prior consent, they will not be activated before valid consent is obtained.

Advertising and Marketing Cookies

These may be used to measure advertising campaigns, personalise advertisements or support remarketing activities.

Where required by law, such technologies will be activated only after prior consent.

10.3 Cookie Consent and Preferences

Where prior consent is required, visitors will have the opportunity to accept or reject the relevant categories of cookies before they are activated.

Consent will not be inferred merely from continued browsing, scrolling or the use of the website.

Visitors will be able to change or withdraw their consent through the website's cookie preference mechanism.

Rejecting non-essential cookies will not prevent visitors from accessing general website content solely because consent has been refused.

10.4 Third-Party Technologies

Certain website functions may involve third-party technologies, including embedded media, maps, analytics or advertising services.

Where such technologies require consent, their activation will be subject to the applicable requirements.

10.5 Cookies Used on This Website

The detailed cookie information for rogdaki.com must identify the cookies and similar technologies actually in use, including their names or identifiers, providers, purposes and retention periods where applicable.

This information forms part of the website's cookie transparency arrangements and must reflect the actual technical configuration of the website.

10.6 Managing Cookies

Visitors may use the website's cookie preference controls to review or change their choices.

Browser settings may also allow users to block or delete cookies.

Browser-level settings do not replace a website's obligation to obtain valid consent where required.

11. Data Security

We implement reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, alteration, misuse or unlawful disclosure.

Access to personal data is limited according to the relevant business purpose and operational requirements.

No electronic system can guarantee absolute security. However, we take appropriate measures consistent with the nature and risks of the processing activities involved.

12. Your Data Protection Rights

Subject to applicable law and the conditions of the GDPR, individuals may exercise the following rights:

Access: Request information about personal data held and processed.
Rectification: Request correction of inaccurate or incomplete information.
Erasure: Request deletion where the applicable legal conditions are met.
Restriction: Request restriction of processing in relevant circumstances.
Data portability: Obtain eligible personal data in a structured, commonly used and machine-readable format.
Objection: Object to processing based on legitimate interests or other applicable grounds, including direct marketing.
Withdrawal of consent: Withdraw consent at any time where processing is based on consent.
Automated decision-making rights: Exercise applicable rights concerning decisions based solely on automated processing, where relevant.

Requests may be submitted to [email protected].

We may request information reasonably necessary to verify the identity of the person making a request.

We will respond within the time limits provided by the GDPR, generally within one month, subject to any lawful extension.

Some rights are subject to limitations or exceptions under applicable law.

13. Complaints to a Supervisory Authority

Individuals who believe their personal data has been processed in violation of applicable law may contact us to raise their concerns.

They also have the right to lodge a complaint with a competent data protection supervisory authority.

The Greek supervisory authority is:

Hellenic Data Protection Authority

Website: https://www.dpa.gr

Individuals may also have the right to contact the competent supervisory authority in another European Union Member State, as provided by the GDPR.

14. Children's Privacy

Our website and professional booking services are primarily intended for adults.

We do not intentionally seek personal data directly from children through our general enquiry and booking procedures.

Personal data relating to children may nevertheless be processed where necessary for an event, including guest arrangements, photographs or other specifically agreed services.

Such processing will be limited to appropriate purposes and will comply with applicable legal requirements, including parental or guardian authorisation where required.

15. Changes to This Privacy Policy

We may revise this Privacy Policy to reflect changes in our processing activities, website technologies or applicable legal requirements.

The latest version will be made available at:

https://rogdaki.com/privacy-policy

Material changes will be communicated where required by law.

Any updated Privacy Policy will apply from its stated effective date, without retrospectively establishing a lawful basis for earlier processing where one did not exist.

16. Contact Us

For questions regarding this Privacy Policy, personal data processing or the exercise of privacy rights, please contact:

ROGDAKI EVENTS

Operated by R EVENTS P.C. (R EVENTS Ι.Κ.Ε.)

152 Korinthou Street, 26223 Patras, Greece